NZIM Privacy Policy

We are committed to safeguarding your privacy and complying with applicable privacy laws. This NZIM Privacy Policy (privacy policy) sets out how the New Zealand Institute of Management Southern Incorporated (we, us, our) treats your personal information. In this privacy policy, “personal information” has the meaning defined in the Privacy Act 2020 (Privacy Act).

By registering to become a member, enrolling in a course, or otherwise providing personal information to us, you consent to the collection and use of such information by us and our agents, in accordance with this privacy policy.

1. What Personal Information do we collect?

(a) We collect personal information that you provide us when you register for a membership or subscription offered through our website and enrol and make payment for courses from time to time, including name, email address, contact information.

(b) Where you provide us with personal information regarding any other individual, you confirm that such individual has authorised you to provide this personal information to us for the purposes set out in this privacy policy.

2. Using your Personal Information

(a) Personal information provided to us will be used for the purposes specified in this Privacy Policy and in accordance with the Privacy Act.

(b) We may use and disclose your personal information:

1. to send you information about the courses you have enrolled for;

2. to update your membership details;

3. to administer and improve the site and our services;

4. to provide you with further relevant information;

5. to enable us to perform our obligations under any agreement or contract with you;

6. for marketing, statistical and research purposes;

7. to respond to your requests, inquiries, or questions, or for service related activities;

8. to carry out our general business and administrative functions;

9. to protect and/or enforce our legal rights and interests, including defending any claim;

10. where you have consented to us using or disclosing the information;

11. for related purposes for which you would reasonably expect us to use or disclose the information; and/or

12. where we are required or otherwise permitted to do by law.

2. Disclosures

(a) We will only use personal information that you provide us for the purposes for which you provide it and when it is necessary for or directly related to such purposes, or in exceptional circumstances, for other reasons permitted under the Privacy Act, including:

1. to the extent that we are required to do so by law; and

2. to persons to whom we may be required to pass your information by reason of legal, governmental or regulatory authority including law enforcement agencies and emergency services.

(b) We may disclose certain forms of personal information to third parties for purposes reasonably connected to the purposes for which we may use your personal information. For example, we may disclose personal information to:

1. Government and other regulatory authorities, where required or authorised by law;

2. a public sector agency to enable them to uphold the law (including allowing the agency to prevent, detect, investigate, prosecute, and punish offences);

3. professional services advisors;

4. other organisations or individuals who assist us in providing our services; and/or

5. third party service providers, suppliers or contractors who we do ordinary business with.

2. Security of your Personal Information

(a) We take the security of your personal information seriously and ensure that we comply with our legal obligations to protect your personal information.

(b) We take appropriate steps to ensure your personal information is stored in a secure environment protected from unauthorised access, modification or disclosure. Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of your personal information sent over the internet.

3. Policy Amendments

We may update this privacy policy from time-to-time by posting a new version on our website. Any change we make applies from the date we post it on our website.

4. Access to Personal Information

You have the right to request access personal information about you if we hold that personal information, subject to some exceptions provided at law. In some cases, there may be a charge associated with providing copies of your personal information to you. If so, we will advise you of this prior to sending your information to you.

5. Updating Personal Information

(a) We take all reasonable steps to ensure that the personal information we collect, use or disclose is accurate, complete and up-to-date. You are also responsible for providing accurate, up to date, and complete information to us. (b) Please contact our Privacy Officer at info@nzim.co.nz if the personal information which we hold about you needs to be corrected or updated. It is your responsibility to let us know if the personal information we hold about you needs to be corrected or updated.

6. Retention and destruction of your Personal Information

We will keep your personal information that we collect for as long as it is required for the purposes for which it was collected. In most cases, once personal information is no longer required, we will securely destroy it or otherwise delete all identifying details so that only anonymised data is retained.

7. Links to External Sites

Please note that this website may contain links to and from websites not controlled by us. If you follow a link to another website, those websites will have their own privacy policies and we do not accept any responsibility or liability for those policies.

8. Cookies

(a) We use cookies on our website where they are required for particular features to work and to analyse non-personally identifiable data about our website usage. A cookie is created for Google analytics and a user session when the site is first loaded. The session cookie is not personally identifiable to you unless you log in to the website.

(b) We use information collected from cookies to improve the quality of our advertising online, and how they are delivered via third party vendors to sites across the internet. You can opt out of Google's use of cookies by visiting Google's Ads Settings,or opt out of a third-party vendor's use of cookies by visiting the Network Advertising Initiative opt-out page.

9. Contact

If you have any questions about this privacy policy or our treatment of your personal information, or to request access to or correction of your personal information, or to make a privacy complaint, please contact our Privacy Officer info@nzim.co.nz